Executive Assistant

$70,000 - $80,000/Yr

Endeavor CRE - Newport Beach, CA

Full-time - Mid Level

Newport Beach, CA

About the position

The Executive Assistant will provide comprehensive administrative support to the Shareholders of a growing real estate development and investment company. This role is essential for enabling the Shareholders to efficiently achieve both business and personal objectives. The position requires a highly organized and proactive individual capable of managing a diverse array of responsibilities while maintaining a polished executive presence. The ideal candidate will navigate the complexities of supporting multiple stakeholders in a dynamic work environment.

Responsibilities

• Support the full recruitment lifecycle, including job postings, screening, hiring team collaboration, and drafting of employment offers.
• Coordinate and facilitate new employee orientation and onboarding process.
• Act as a point of contact for employee inquiries and concerns, fostering a positive work environment.
• Support conflict resolution and provide guidance on company policies and procedures.
• Identify training needs and assist in development and implementation of training programs.
• Coordinate employee development initiatives to enhance skills and performance.
• Support the performance review process, including goal setting and feedback sessions.
• Assist leadership with performance improvement plans and disciplinary actions, as necessary.
• Provide support to ensure compliance with employment laws and regulations.
• Collaborate with maintaining and updating employee handbooks, policies and procedures.
• Manage HCM (Human Capital Management) data and ensure accurate record keeping.
• Assist with benefits administration, including enrollment, changes, and inquiries.
• Support the payroll processing cycle, ensuring accurate and timely payroll for all employees.
• Maintain payroll records and ensure compliance with federal, state, and local payroll regulations.
• Address payroll-related inquiries from employees and resolve discrepancies as needed.
• Collaborate with the corporate accounting team on payroll-related reporting and audits.
• Support initiatives aimed at enhancing employee engagement and retention.
• Other duties, as assigned.

Requirements

• Bachelor's degree in human resources, business administration, or related field.
• 3+ years of HR Coordinator experience, preferably in the commercial real estate sector.
• Knowledge of employment laws, payroll processes, and HR best practices.
• Excellent communication and interpersonal skills.
• Excellent proficiency in Outlook applications.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Tuition reimbursement
• Paid time off
• Flexible schedule