Executive Assistant

$39,520 - $45,760/Yr

Unclassified - New York, NY

Full-time - Entry Level

New York, NY

About the position

St. Xavier Home Health Care Services Inc. is seeking an Executive Assistant to provide comprehensive administrative support to our CEO. This role is pivotal in ensuring the smooth operation of our executive functions and requires a proactive individual who can manage a variety of tasks efficiently. The Executive Assistant will be responsible for managing programs, attending management meetings, and collaborating closely with the CEO to facilitate daily operations. The ideal candidate will be well-organized, possess excellent time management skills, and be capable of working independently without constant supervision. Your contributions will significantly enhance the efficiency of our business by delivering personalized and timely support to executive members. In this role, you will act as the primary point of contact among executives, employees, clients, and other external partners. You will manage the flow of information in a timely and accurate manner, ensuring that all communications are handled effectively. Additionally, you will oversee the executives' calendars, set up meetings, and manage the performance of other staff members. As an office manager, you will maintain office supply inventory and ensure that the office environment is organized and efficient. Your responsibilities will also include formatting information for internal and external communications, taking minutes during meetings, screening and directing phone calls, and maintaining the office filing system. Personal errands may also be part of your duties, requiring discretion and confidentiality at all times.

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Oversee the performance of other staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication - memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Perform personal errands as needed

Requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School Diploma or equivalent

Nice-to-haves

• Bilingual preferred
• 1 year of executive administrative support experience preferred
• Ability to speak any other languages preferred

Benefits

• Life insurance
• Paid time off