Executive Assistant

$49,920 - $52,000/Yr

Adecco - Winston-Salem, NC

Full-time - Entry Level

Winston-Salem, NC

Administrative and Support Services

About the position

The position serves as a vital link between the CEO and both employees and external clients, ensuring that the company's strategic objectives and annual goals are met through exceptional service and support. The role encompasses a variety of administrative tasks that are essential for the smooth operation of the executive office. The individual in this position will be responsible for managing communications, providing meeting support, and assisting with travel arrangements, all while maintaining a high level of confidentiality and professionalism. In addition to acting as the point of contact for the CEO, the role requires the individual to handle incoming inquiries, both via telephone and in-person, and to respond to routine questions. This includes typing, sorting, filing, and managing documents, as well as preparing outgoing mail. The position also involves attending inter-departmental meetings, summarizing reports, and ensuring that the CEO is well-informed about company initiatives. The ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment is crucial for success in this role. The ideal candidate will possess strong interpersonal skills, allowing them to build effective relationships at all levels of the organization. They will also need to demonstrate advanced computer skills, particularly in MS Office, and have a keen attention to detail. This position not only requires administrative expertise but also a proactive approach to problem-solving and the ability to work both independently and as part of a team.

Responsibilities

• Function as the point of contact between the CEO and employees and external clients.
• Provide administrative support by receiving and screening telephone inquiries and visitors, responding to routine questions and providing information, typing, sorting, filing documents, copying, scanning and/or faxing documents, assisting with completion of routine forms, opening and distributing mail and preparing outgoing mail.
• Provide meeting support by attending various inter-departmental committees and preparing various correspondence by typing, scanning, faxing, and mailing various documents.
• Review and summarize miscellaneous reports and documents.
• Receive and screen communications to the CEO including telephone calls and e-mail messages and provide assistance using independent judgment to determine those requiring priority attention; prioritize and facilitate communication from department heads to the CEO.
• Make travel arrangements for the CEO as needed.
• Assist the CEO with administrative support that drives the organization forward.
• Manage the list of company initiatives to ensure the CEO has information required to effectively lead the company.
• Perform other duties as assigned.

Requirements

• Minimum high school diploma/GED required and 3+ years of administrative support experience with increasing responsibility required.
• Excellent interpersonal skills and establish effective relationships at all levels of the organization as well as externally to the public.
• Minimum typing speed of 40 net words per minute preferred.
• Ability to efficiently manage multiple priorities and time sensitive deadlines.
• Advanced computer skills in MS Office (Outlook, Word, Excel and PowerPoint) and expert knowledge of grammar, punctuation and editing.
• Meticulous attention to detail, self-motivated, and maintains confidentiality.
• Proactive and capable of working as a member of a team, as well as independently.
• Must have the ability to multitask in a fast paced and deadline driven environment.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability
• Additional voluntary benefits
• EAP program
• Commuter benefits
• 401K plan
• Paid Sick Leave
• Holiday pay where applicable