Executive Assistant

$62,400 - $72,800/Yr

Mosaic Management - Salem, OR

Full-time - Entry Level

Salem, OR

Nursing and Residential Care Facilities

About the position

The Personal Assistant to the President provides high-level personal and administrative support, ensuring the smooth management of the president's personal and professional affairs. This role requires a detail-oriented individual who can manage a range of responsibilities while maintaining discretion and confidentiality. The assistant will work closely with the president's executive assistant and must be adaptable to transition between personal tasks and executive-level support as needed.

Responsibilities

• Manage the president's personal schedule, including appointments, family events, travel arrangements, and personal errands.
• Coordinate household management tasks such as liaising with vendors and organizing personal projects.
• Assist with scheduling family activities and appointments.
• Handle day-to-day errands such as dry cleaning, grocery shopping, and vehicle maintenance.
• Assist with personal communications, including managing personal email accounts and drafting correspondence.
• Plan and organize personal travel, including booking flights and hotels.
• Manage invitations, RSVPs, and venue bookings for personal events.
• Schedule personal health and wellness appointments.
• Act as a gatekeeper for personal requests, ensuring the executive's personal time is well managed.
• Check and manage emails, ensuring timely responses or flagging important messages for follow-up.
• Provide executive-level support when needed, such as attending meetings and preparing reports.
• Collaborate with the executive assistant to ensure seamless communication and task management.
• Organize and maintain both personal and business files and documents.
• Assist with expense tracking and budget management.
• Perform research on behalf of the president for personal or executive projects.

Requirements

• Proven experience as a personal assistant, executive assistant, or in a similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality are essential.
• Proficiency in Microsoft Office Suite and email management tools.
• Ability to adapt and switch between personal and executive-level tasks.

Nice-to-haves

• Previous experience in providing support to senior executives or high-level management.
• Experience in construction, development, and/or real estate management setting preferred.
• Strong problem-solving skills and the ability to handle sensitive matters with diplomacy.
• Experience coordinating travel and managing household vendors.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance