Siddons-Martin Emergency Group - Houston, TX
posted 3 months ago
The Executive Assistant at Siddons Martin Emergency Group plays a crucial role in managing all administrative aspects of the company's commercial leases. This position involves maintaining lease records, coordinating with various internal departments, and ensuring compliance with lease terms. The Executive Assistant will also provide essential support to the accounting department concerning real estate matters and will be responsible for maintaining vendor and customer documentation. Additionally, this role includes overseeing the Receptionist position and assisting with reception duties as needed. In this role, the Executive Assistant will manage the day-to-day administrative requirements for all company commercial leases, ensuring that all internal departments and outside vendors are informed of relevant lease terms, including responsibilities for repairs, rent increases, and other pertinent information. The Executive Assistant will maintain a master spreadsheet covering over 50 leased properties and prepare and coordinate any applicable property permits, maintenance and contractor contracts, and other property agreements. The position requires coordination with the accounting department on real estate matters, including property taxes, lease periods, rent schedules, and other necessary information. The Executive Assistant will review annual expense reconciliations for accuracy in accordance with lease terms and serve as the primary point of contact between property owners, site personnel, and management. This role also involves being the main contact for tenants or subtenants of the company, including invoicing for rent and enforcing lease terms, as well as maintaining certificates of property insurance for both tenants and vendors. Furthermore, the Executive Assistant will provide administrative support to the accounting department, including processing vendor applications and maintaining all necessary documentation. The position also includes overseeing an Administrative Assistant and Receptionist, approving timecards and PTO requests, and preparing regular performance reviews for direct reports.