Executive Assistant

$64,480 - $66,560/Yr

Advent Global Solutions - Providence, RI

posted 2 months ago

Part-time - Entry Level
Providence, RI
251-500 employees
Professional, Scientific, and Technical Services

About the position

Our Fortune 500 Banking client is looking for an Executive Assistant to join their team in Providence, RI. This is a hybrid position, requiring the individual to work in the office three days a week. The role is temporary and is expected to last for six months. The working hours are Monday to Friday, from 08:30 AM to 05:00 PM, totaling 40 hours per week. The ideal candidate will be organized, detail-oriented, and thoughtful, assisting with the day-to-day operations of the team. The Executive Assistant will be responsible for scheduling meetings, booking travel, and processing expense reports. Additionally, the role involves processing invoices and collaborating with vendors and the internal procurement team. The assistant will also assist with federal and state lobbying filings for the department and help prepare executive communications and briefings. Proficiency in creating PowerPoint presentations and Word documents is essential, as well as managing confidential correspondence. Other duties may be assigned as needed, making adaptability and a proactive approach important for success in this role.

Responsibilities

  • Schedule meetings, book travel, and process expense reports.
  • Process invoices and work with vendors and the internal procurement team.
  • Assist with federal and state lobbying filings for the department.
  • Assist the team with preparing executive communications and briefings.
  • Prepare PowerPoint presentations and Word Documents as needed.
  • Manage confidential correspondence.
  • Other duties as assigned.

Requirements

  • Strong interpersonal skills
  • Strong writer and communicator
  • Works well in a fast-paced environment
  • Multi-tasks efficiently
  • Works well independently
  • Prioritizes time well
  • Proficient with Microsoft Office, including Word, PowerPoint, Outlook, and Excel
  • Administrative experience of at least 1 year
  • Bachelor's degree preferred
  • Experience in Law, Legal, or Public Relations preferred

Benefits

  • Competitive hourly pay of $31.00 - $32.00 per hour
  • Hybrid work schedule
  • Opportunity to work with a Fortune 500 company
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