Executive Assistant

Advanced Technology Systems - McLean, VA

Full-time - Entry Level

McLean, VA

1-10 employees

Professional, Scientific, and Technical Services

About the position

Join Our Dynamic Team at Advanced Technology Systems Company (ATSC) in McLean, Virginia! Are you an experienced Executive Assistant looking for an exciting opportunity to be part of a thriving, innovative company? ATSC is seeking a talented and dedicated professional to join our rapidly growing team. As an integral part of our organization, you'll play a key role in ensuring smooth operations across all departments while projecting the professional and polished image of ATSC in every interaction. The Executive Assistant at ATSC is more than just a support role; it is the backbone of our day-to-day operations. You will provide comprehensive administrative support to various departments and managers, ensuring that all tasks are executed efficiently and with the highest level of professionalism. Your role will involve a blend of clerical, receptionist, and project-based work, all aimed at maintaining our company's reputation for excellence.

Responsibilities

• Oversee all aspects of general office coordination to ensure a seamless work environment.
• Engage with all levels of staff, clients, vendors, and visitors in a professional and courteous manner.
• Handle all client, staff, and departmental information with the utmost discretion and confidentiality.
• Perform a wide range of clerical duties including copying, faxing, scanning, mailing, and filing, ensuring that all documents are organized and managed in a confidential manner.
• Answer telephones with excellent etiquette, transferring calls to the appropriate staff members, and manage the distribution of incoming mail and packages.
• Manage office supply orders to keep our operations running smoothly.
• Maintain office calendars, coordinating workflows, meetings, and travel arrangements with precision.
• Assist with the planning and coordination of staff travel arrangements, ensuring all details are handled with care.
• Embrace a variety of other duties as assigned, showcasing your ability to adapt and manage multiple tasks.

Requirements

• A High School Diploma is required; some college coursework is preferred.
• 3-5 years of hands-on clerical experience, with a demonstrated ability to handle a variety of tasks efficiently.
• Proficiency in Microsoft Office, specifically Word, Excel, and PowerPoint, is essential.
• Excellent verbal and written communication skills, coupled with a keen attention to detail.
• Ability to multi-task in a fast-paced environment and quickly adapt to changing priorities.
• Strong follow-through and organizational skills, with a commitment to excellence in every task.