Ascendum Solutions - Plano, TX
posted 3 months ago
The Executive Business Coordinator plays a crucial role in managing the schedules and administrative needs of two executives across two offices. This dual role requires a high level of organization and communication skills to effectively coordinate executive calendars, ensuring that all meetings and appointments are scheduled efficiently. The coordinator will be responsible for managing weekly and monthly scheduling with other executive stakeholders, which involves a keen understanding of priorities and the ability to navigate complex scheduling scenarios. In addition to calendar management, the Executive Business Coordinator will support business travel planning, both domestically and internationally. This includes making travel arrangements, tracking expenses, and ensuring that all travel plans align with the executives' schedules. The role also involves budget tracking and expense reporting, requiring attention to detail and financial acumen. Collaboration is key in this position, as the coordinator will work closely with multi-office teams to support various milestone preparations. This may involve coordinating with other executive assistants to ensure efficient scheduling and establishing strong relationships with key executive admins in the Sales and R&D departments. The coordinator will also provide general executive support, which includes managing out-of-office requests, handling messaging, and addressing technical resource requests such as IT equipment and upgrades. The role demands a proactive approach to problem-solving, particularly in situations where double-bookings occur. The coordinator will need to escalate these issues to the executives to determine the best use of their time and ensure that all business travel arrangements are suitable and well-organized.