Executive Assistant

Crystal Bay Casino - Crystal Bay, NV

Full-time - Mid Level

Crystal Bay, NV

Amusement, Gambling, and Recreation Industries

About the position

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include but are not limited to managing calendars, mailings, supply orders, and various other duties as assigned. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. In this role, you will act as the point of contact among executives, employees, clients, and other external partners. You will manage information flow in a timely and accurate manner, manage executives' calendars, and set up meetings. Strong writing and review skills are essential, as you will be responsible for formatting information for internal and external communication, including memos, emails, presentations, and reports. Additionally, you will take minutes during meetings, screen and direct phone calls, and distribute correspondence. Organizing and maintaining the office filing system will also be part of your duties, ensuring that the office runs smoothly and efficiently.

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Must have strong writing and review skills
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication - memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Creative and willing to take work independently
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Willing to work in a competitive environment

Nice-to-haves

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• 401(k) matching
• Employee discount