Executive Assistant

Brobston Group

478d

About The Position

The Executive Assistant at Brobston Group will provide exceptional support to the Chief People & Values Officer, ensuring seamless administrative operations and driving efficiency within the organization. This role requires a highly organized and proactive individual who can manage multiple high-level priorities while maintaining a commitment to service excellence and collaboration.

Requirements

• Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Familiarity with travel arrangements and expense management systems.
• Work independently and respond quickly to changing circumstances.

Responsibilities

• Manage the executive's inbox, prioritize communications, and respond on behalf of the executive when appropriate.
• Coordinate complex calendars for the executive, coordinating and prioritizing multiple meetings, events and deadlines across various time zones.
• Schedule and organize meetings, handling all logistics and ensure all relevant materials and data are prepared in advance.
• Oversee travel arrangements and itineraries, ensuring adherence to company travel policies.
• Organize the executive's expense reports, review and approve submitted expenses.
• Arrange food and beverage services for the executive and team.
• Act as the primary liaison between the executive and internal teams.
• Collaborate with fellow executive assistants to support the leadership team.
• Proactively manage sensitive communications with discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed