Executive Assistant

About the position

This position is placed in our District Business & Advisory Services department, reporting to the Chief of District Business and Advisory Services, performing complex and responsible high-level administrative assistant duties in a variety of administrative tasks and functions; interprets policies and regulations to staff and the public; plans, coordinates and organizes office activities and flow of communications and information. Under the direction of the assigned administrator, performs complex and responsible high-level administrative assistant duties in a variety of administrative tasks and functions; interprets policies and regulations to staff and the public; plans, coordinates and organizes office activities and flow of communications and information for the assigned administrator. This position requires thorough knowledge of organizational operations, policies and procedures, and ability to provide complex and technical administrative support to a diverse group of public and county official representatives. This position will coordinate and organize office activities and the flow of communications and information, while maintaining confidentiality and professionalism.

Responsibilities

• Performs complex and responsible high-level duties as an executive assistant.
• Plans, coordinates, and organizes office and department activities.
• Acts as a liaison and provides support to County staff, CBO's, school districts, public agencies, and the general public.
• Composes correspondence independently on a variety of matters.
• Compiles and develops correspondence, forms, reports, contracts, packets, statistical data, memoranda, bulletins, newsletters, notices, vouchers, lists, and other materials as directed.
• Prepares, formats, edits, proofreads, and revises written materials.
• Provides advanced calendar management, prioritizes inquiries and requests while troubleshooting conflicts.
• Makes judgements and recommendations to ensure smooth day-to-day engagements.
• Provides a 'gatekeeper' and 'gateway' role, providing a bridge for smooth communication between assigned administrator or the Board and staff.
• Researches and compiles a variety of information; computes statistical information for various federal, state and local grant reporting.
• Processes and evaluates a variety of forms and applications related to department programs.

Requirements

• Minimum of 5 years professional work experience in business administration is required.
• Bachelor's degree in Business or related field.
• Combination of education and experience.
• School Business experience is preferred.