Executive Assistant

$85,000 - $95,000/Yr

Beacon Hill Staffing Group - New York, NY

Full-time

New York, NY

Administrative and Support Services

About the position

Our client, a Private Equity firm located in Midtown East Manhattan, is seeking to hire a Temp-to-Perm Executive Assistant to support two of the Partners and the Director. The ideal candidate is a team player with a no task too small mentality. This role requires someone to be in the office 5 days a week, with working hours from 8:30 AM to 5:30 PM or 9 AM to 6 PM, depending on preference. The Executive Assistant will serve as a gatekeeper to the Executives' time by coordinating complex scheduling and calendar management. This includes booking and managing complicated and changing domestic and international travel arrangements, which encompass flights, hotels, cars, and meals, while integrating both professional and personal travel commitments. In addition to travel management, the Executive Assistant will track and reconcile all expenses and prepare expense reports for approval. The role also involves prioritizing and managing the content and flow of information to the Executives, ensuring that they are well-informed and organized. The candidate will be responsible for composing, drafting, proofing, editing, and finalizing correspondences, including emails and documents, and processing replies based on their own initiative or from the Executives' notes and directives. Maintaining professionalism and strict confidentiality with all materials is crucial. Furthermore, the Executive Assistant will assist with ad hoc projects and provide backup support to other Administrators as needed.

Responsibilities

• Serve as gatekeeper to Executives' time by coordinating complex scheduling and calendar management.
• Book and manage complicated and changing domestic and international travel including flights, hotels, cars, and meals, integrating professional and personal travel commitments.
• Track and reconcile all expenses and prepare expense reports for approval.
• Prioritize and manage content and flow of information to Executives.
• Compose, draft, proof, edit and finalize correspondences including email, documents, and process replies on own initiative or from Executives' notes and directives.
• Maintain professionalism and strict confidentiality with all materials.
• Assist with ad hoc projects and provide backup support to other Admins as needed.

Requirements

• Polished and intuitive professional who can remain calm under pressure and anticipate needs.
• Effective problem solver.
• Strong time management and effective communication skills both written and verbal.
• Capable of balancing competing priorities in a fast-paced environment.
• Detail-oriented and proficient in MS Office.