Executive Assistant

$70,000 - $75,000/Yr

Macmillan Learning - New York, NY

Full-time - Entry Level

New York, NY

About the position

The Executive Assistant will provide essential organizational support to the COO and the Operations group at Macmillan Learning. This role is crucial for enhancing the productivity of the department by managing administrative tasks and facilitating communication among team members and external contacts.

Responsibilities

• Provide general administrative support, including managing calendar and scheduling meetings, booking travel arrangements (including car service, flights, and hotels)
• Submit expense reports
• Traffic paperwork that is sent to the COO for approval
• Communicate with key in-house stakeholders and external contacts as needed to share meeting plans and updates
• Periodically take on special projects

Requirements

• Strong communication skills with the ability to present information in a clear, concise manner
• Excellent minute-taking and writing skills
• In-depth knowledge of video conferencing tools (Zoom, Google Meet, etc.) and Google Drive (including best practices for sharing and collaboration with documents and calendars)
• Ability to anticipate and proactively address supervisor's needs
• Excellent organizational and follow-through skills
• Ability to prioritize and multi-task in order to meet deadlines in a fast-paced environment
• Ability to work collaboratively as well as autonomously
• Advanced computer skills including GSuite (Drive, Google Meets, Gmail), Microsoft Word, Excel, Power Point, and Outlook
• 5+ years administrative experience in an office environment

Nice-to-haves

• Previous experience supporting a senior level executive preferred, but not required
• Interest in the publishing industry

Benefits

• Annual salary of $70,000 - $75,000