Executive Assistant

$60,000 - $60,000/Yr

Madrona Capital - Kirkland, WA

Full-time - Entry Level

Kirkland, WA

About the position

Madrona Capital is seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the CEO and the team. This role is crucial for ensuring the smooth operation and growth of the organization, particularly as the company expands its portfolio of hotel investments. The ideal candidate will excel in communication, office management, and possess strong computer literacy, contributing to the overall efficiency of the firm.

Responsibilities

• Manage CEO's calendar and email, schedule appointments, and coordinate meetings
• Assist with planning and coordination for meetups and events
• Schedule and coordinate content creation with executives and the team
• Manage tasks and project coordination for hotel renovations and operations
• Manage social media accounts and email marketing
• Run payroll and assist with onboarding new team members
• Book travel and accommodations
• Pay bills and vendor invoices
• Utilize DocuSign or similar for electronic document signing
• Initiate wire transfers as directed
• Research and locate vendors
• Act as a personal assistant to the CEO, providing support as needed
• Some travel required to support projects, content, or the CEO while traveling

Requirements

• Proven experience as an Executive Assistant or similar role
• Strong computer literacy with proficiency in Microsoft Office Suite and Google Workspace
• Familiarity with DocuSign or other electronic signature software
• Excellent organizational skills with the ability to prioritize tasks effectively
• Exceptional attention to detail and accuracy in all work performed
• Strong written and verbal communication skills
• Ability to maintain confidentiality and exercise discretion when handling sensitive information
• Previous experience in office management or administrative support is preferred
• Project coordination experience preferred
• Real Estate or Property Management experience/knowledge is preferred, but not required.

Nice-to-haves

• Project coordination experience
• Real Estate or Property Management experience/knowledge

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off