Executive Assistant

$92,000 - $115,000/Yr

Box Incorporated - Redwood City, CA

Full-time - Entry Level

Redwood City, CA

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

About the position

The Executive Assistant at Box will support senior leaders in the Product organization, focusing on resolving operational and administrative issues proactively. This role requires a highly organized individual who can thrive in a fast-paced environment, manage complex calendars, and facilitate effective communication across teams. The Executive Assistant will play a crucial role in enhancing productivity and efficiency within the department, while also contributing to the company culture.

Responsibilities

• Understand the priorities and objectives of your leader and their teams
• Create organization-wide presentation materials
• Plan, coordinate, facilitate, and lead various meetings, functions, and events including quarterly retreats and team-building offsites
• Act as gatekeeper, time-advocate, and liaison for Executives
• Effectively handle multiple priorities for Executives' time, applying strong decision-making skills
• Handle dynamic calendar and schedule
• Lead team meetings, team calendars, and team Slack channels
• Support cross-functional alignment within the Box organization
• Act as a team point person: handle team requests, problem-solve, and assist with keeping the team on-track and organized
• Manage domestic and international travel plans and agendas for Executives
• Oversee department culture initiatives, track, highlight, and celebrate important team cultural/career moments

Requirements

• Strong verbal and written communication and interpersonal skills
• Professional comfort with Google Calendar, Coupa, Workday, and Concur
• Confident self-starter that can take a task and run with it with limited supervision from executive
• Able to anticipate problems and/or needs of your executive and proactively offer solutions and make recommendations
• High attention to detail and creative problem solver able to think outside the box
• Excellent calendar management skills, including the coordination of complex meetings and designing scalable operating cadences
• Availability to perform job duties outside of normal business hours, when necessary

Nice-to-haves

• Knowledge of/interest in product and tech
• Genuine passion for culture, events, and organizational engagement

Benefits

• Health insurance
• 401k plan
• Paid holidays
• Flexible scheduling
• Professional development opportunities