Executive Assistant

Stericycle

Full-time - Entry Level

Remote

Waste Management and Remediation Services

About the position

The Executive Assistant will serve as the primary point of contact for all matters related to the executive, overseeing special projects and managing a variety of administrative tasks. This role requires strong communication skills, time management, and the ability to handle complex assignments with discretion and reliability. The Executive Assistant will act as an extension of the executive, anticipating needs and fostering relationships both internally and externally.

Responsibilities

• Completes a broad variety of administrative tasks for Executives including managing an active calendar, fulfilling administrative tasks, and preparing correspondence.
• Communicates on behalf of the Executive regarding programmatic initiatives and facilitates smooth communication between the Executive and internal departments.
• Independently initiates, responds to, and executes responsibilities, sometimes outside of normal business hours.
• Keeps the Senior Vice President informed of upcoming commitments and responsibilities, managing information flow appropriately.
• Completes critical aspects of deliverables, including drafting letters and personal correspondence, and managing special projects.
• Prioritizes conflicting needs and handles matters expeditiously, ensuring projects are completed on time.
• Cultivates and maintains relationships crucial to the success of the organization and the Executives.
• Performs other duties and responsibilities as assigned.

Requirements

• Bachelors degree or equivalent experience.
• 3+ years of administrative experience.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Salesforce experience is a plus.
• Emotionally mature and solution-oriented.
• Outstanding organizational and time management skills with attention to detail.
• Expert written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving and strong decision-making abilities.
• Proven ability to handle confidential information with discretion.

Benefits

• Health care program including medical, dental, vision, and prescription coverage.
• Healthcare and dependent care flexible spending accounts.
• Life and accidental death and dismemberment insurance.
• Employee assistance program.
• Tuition reimbursement.
• Paid vacation and sick time.
• 401(k) plan.
• Employee stock purchase plan.