Executive Assistant

$52,000 - $62,400/Yr

Shoup Legal A Professional Law Corporation - Murrieta, CA

Full-time - Mid Level

Murrieta, CA

1-10 employees

Professional, Scientific, and Technical Services

About the position

Shoup Legal, a fast-growing law firm located in Murrieta, CA, is seeking an exceptional Executive Assistant to support the owner and contribute to the firm's success. This position is ideal for someone who thrives on anticipating needs, staying organized, and ensuring that everything runs smoothly. The firm values contributions that are visible and appreciated, making this role crucial for maintaining the efficiency and productivity of the office. The ideal candidate will possess a proactive mindset, excellent communication skills, and the ability to manage multiple tasks effectively. As an Executive Assistant, you will be responsible for sophisticated calendar management, handling a high volume of emails, and ensuring that projects are completed on time. You will also be tasked with making travel arrangements and managing professional relationships on behalf of the owner. Your role will involve attending firm meetings to capture important information and action items, ensuring that the work environment is conducive to creativity and productivity. The firm prides itself on having clear policies and systems in place, but also values intelligent individuals who can think independently and make decisions that benefit the firm. This position is not just about following instructions; it requires a fun and engaging personality that can contribute positively to the firm culture. The interview process is designed to assess your ability to follow directions, your enthusiasm for the role, and your capability to get the job done effectively. If you are ready to take on a challenging yet rewarding position where your contributions will have a significant impact, we encourage you to apply.

Responsibilities

• Sophisticated calendar management for owner
• Email triage for high volume inbox
• Ensure projects are brought to completion and tasks are completed as scheduled
• Ensure timely reports are prepared and received
• Make travel arrangements
• Professional relationship manager for owner
• Ensure work environment conducive to productive and creative work
• Attend firm meetings to ensure important information is memorialized and appropriate action items are completed
• Other tasks as needed for the success of the firm

Requirements

• Previous experience as an Executive Assistant preferred
• Minimum 5 years' experience in a professional office setting required
• Experience with Microsoft products (Word, Excel, PowerPoint, Outlook, etc.) and strong ability to learn new programs
• Superb communication skills, both written and verbal, as well as interpersonal skills and time management
• Ability to follow directions, stay organized, and take ownership of projects and tasks
• Minimum of a High school diploma or GED required
• Keyboarding ability, 40 words per minute