EXECUTIVE ASSISTANT

$66,560 - $74,880/Yr

Compass Group - New York, NY

Full-time - Entry Level

New York, NY

Merchant Wholesalers, Nondurable Goods

About the position

The Executive Assistant position at Flik Hospitality Group is a temporary role designed to support the investor solutions group during an administrative transitional period and a parental leave of absence. The role requires a flexible and adaptable professional who can manage a variety of tasks, including heavy calendar management, travel arrangements, and ad hoc projects, with the potential for permanent employment based on performance.

Responsibilities

• Assemble meeting materials and prepare marketing presentations and reports for clients and prospects.
• Coordinate refreshments, guest registration, and greeting of guests for in-office meetings.
• Manage CRM database to ensure investor and prospect meetings are captured in DealCloud, including contact information, dates, and notes.
• Complete expense reports via Concur.
• Handle compliance presentation approval process via AdMaster.
• Coordinate domestic and international travel, including scheduling flights, reserving car services, and making dinner and lunch reservations.
• Manage executives' calendars, making and rescheduling appointments and travel arrangements.
• Work with other support team members to provide general administrative assistance as needed.
• Assist with ad hoc projects as assigned.

Requirements

• Minimum of 5 years of administrative support experience, preferably supporting C-Suite executives.
• Strong Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
• Experience with Concur and CRM (DealCloud); ability to learn software systems quickly.
• Confidence and a can-do attitude.
• Ability to anticipate events and act ahead of time; initiative-taking mindset.
• Ability to maintain confidentiality of sensitive information.
• Resourcefulness with little assistance.

Benefits

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)