Executive Assistant

Aston Carter - Redmond, WA

Full-time - Entry Level

Hybrid - Redmond, WA

Administrative and Support Services

About the position

The Executive Assistant role at Aston Carter involves performing complex administrative functions for management and external business partners. The position requires managing schedules, coordinating travel, and processing business expenses, while also supporting various operational aspects of the department.

Responsibilities

• Manage schedules and coordinate travel arrangements for management.
• Process business expenses and manage procurement of goods and services.
• Coordinate meetings, events, and department financial operations.
• Support personnel operations and facility operations.
• Provide general office support and serve as the department/group contact.
• Complete special projects as assigned.
• Handle calendaring, onboarding new hires, headcount management, and travel/morale budget management.

Requirements

• Minimum 5 years experience with Outlook Calendaring.
• Minimum of 5 years of senior administrative or Executive Assistant experience.
• Minimum 4 years experience managing headcount and/or providing team support.
• Minimum 5 years experience with Microsoft Office Suite, including Excel, Teams, and Outlook.
• Prior client experience required, ideally 2+ years but open to 18+ months.

Nice-to-haves

• Ability to manage multiple priorities.
• Strong organizational skills.
• Excellent communication skills.
• Ability to work collaboratively.
• Attention to detail.

Benefits

• Hybrid work environment with some days remote and some on-site.
• Potential for overtime.