Keller Williams Realty - Austin, TX
posted 4 months ago
The primary role of the Executive Assistant at Keller Williams Realty is to serve as a consummate professional who is passionate about the details. This position requires a highly organized individual who works with an elevated sense of urgency and takes great pride in their commitment to all tasks. The Executive Assistant will manage complex calendars, coordinate travel arrangements, and prepare reports as needed, ensuring that all written communications are clear, concise, and reflective of the executive leader's tone and style. Confidentiality and discretion are paramount, as the role involves handling sensitive information and reviewing legal documents and contracts. In this role, the Executive Assistant will be responsible for setting up and managing blended virtual and in-person meetings, attending these meetings to take notes, recording action items, and following up on them. The position also requires the ability to resolve scheduling conflicts, coordinate travel itineraries, and create informational packets for trips. The Executive Assistant will work closely with the executive team to ensure that status reports are accurate and that deliverables are met. Additionally, the role may involve managing ad-hoc projects and handling occasional requests outside of normal business hours, including nights and weekends. The work environment is dynamic and fast-paced, requiring the Executive Assistant to be highly adaptive and flexible, with strong organizational skills and a passion for getting things done quickly and correctly. The ideal candidate will possess a high level of interpersonal skills to handle sensitive situations with poise, tact, and diplomacy, and will be an accountable team player who believes that no task is too small or too big to tackle.