Raymond James - St. Petersburg, FL
posted 3 months ago
The Executive Assistant position at Raymond James Financial, Inc. is designed for individuals who possess specialized knowledge and skills acquired through extensive experience and training. This role provides advanced, diversified, and confidential secretarial and administrative support to an assigned executive at the vice president level or equivalent, who is responsible for a major organizational function. The position requires a high degree of discretion and the ability to handle complex problems that may arise in the course of daily operations. The Executive Assistant will be expected to resolve or recommend solutions to these issues, often requiring evaluation, originality, and ingenuity to make moderately complex decisions. In this role, the Executive Assistant will maintain confidentiality and serve as a liaison between various functional areas and external customers to resolve routine administrative and operational issues. Key responsibilities include providing executive support such as answering telephones, assisting visitors, and addressing a range of administrative problems and inquiries. The Executive Assistant will also be responsible for composing and editing correspondence, preparing agendas and minutes for meetings, and scheduling and coordinating various events, interviews, and appointments, which may include travel arrangements. Additionally, the Executive Assistant will gather and analyze information to prepare statistical and narrative reports, maintain and update files and databases, and perform routine analyses and calculations for internal reports. The role demands a proactive approach to managing multiple tasks and assignments with frequently changing priorities in a fast-paced environment. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively both orally and in writing. This position supports vice president level executives and above, making it crucial for the Executive Assistant to establish and maintain effective working relationships at all levels of the organization.