EXECUTIVE ASSISTANT

$50,000 - $55,000/Yr

Spherion Staffing - College Station, TX

Full-time - Entry Level

College Station, TX

Administrative and Support Services

About the position

The Executive Assistant will provide high-level administrative support to the executive team of a major employer in Bryan/College Station. This role requires an experienced and detail-oriented individual capable of managing complex schedules, handling confidential information, and performing various tasks in a fast-paced environment. The ideal candidate will demonstrate exceptional organizational skills, a proactive mindset, and the ability to anticipate the needs of executives.

Responsibilities

• Manage daily operations and administrative functions for executives, including scheduling, travel arrangements, and correspondence management.
• Coordinate and maintain complex executive calendars, prioritizing meetings and ensuring efficient time management.
• Serve as a point of contact between the executive team and internal/external stakeholders, handling all communication with professionalism and confidentiality.
• Prepare agendas, presentations, and materials for meetings. Take meeting minutes and follow up on action items as needed.
• Coordinate domestic and international travel, including flights, accommodations, and ground transportation, ensuring all logistics are handled seamlessly.
• Create, review, and edit reports, presentations, and other important documents with accuracy and attention to detail.
• Track and manage executive expenses, including reconciliation of receipts and preparation of expense reports.
• Assist in the planning and execution of special projects and company initiatives, ensuring deadlines are met and details are managed.
• Coordinate company events, off-site meetings, and executive team gatherings.
• Oversee office supplies, vendors, and general administrative duties as needed to support executive operations.

Requirements

• Proven experience as an Executive Assistant (minimum 3-5 years).
• Strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience managing complex calendars and travel itineraries.
• High level of discretion, professionalism, and the ability to handle confidential information.
• Strong attention to detail and accuracy in all tasks.
• Ability to work independently and take initiative, with a proactive approach to problem-solving.
• Bachelor's degree or equivalent experience preferred.

Nice-to-haves

• Experience working with executives or senior leadership teams in a corporate environment.
• Familiarity with project management tools or software.
• Event planning experience.
• Knowledge of CRM systems or other database management tools.
• Experience in managing vendor relations or working with outside contractors.

Benefits

• Comprehensive benefits package including health insurance.
• Incentive and recognition program.