Executive Assistant

K. Hovnanian Homes - Boynton Beach, FL

Full-time - Entry Level

Boynton Beach, FL

Construction of Buildings

About the position

As an Executive Assistant at K. Hovnanian Homes, you will play a crucial role in ensuring the smooth operation of the executive management team. Your primary responsibilities will include scheduling and confirming appointments and meetings, making travel arrangements, and assisting the executive management and President with daily management activities and confidential matters. Your organizational skills will be essential as you handle various tasks that keep the department running efficiently. You will also be involved in onboarding new hires, preparing meeting minutes, sorting and distributing mail, processing invoices for payment, ordering supplies, and maintaining updated phone lists, distribution lists, and organizational charts. Your ability to multitask and manage various projects will be key to your success in this role, as you will be supporting multiple executives and their diverse needs. K. Hovnanian Homes values the contributions of its employees and is committed to providing a supportive work environment that fosters professional growth and development.

Responsibilities

• Schedule and confirm appointments and meetings for executive management.
• Make travel arrangements for executives as needed.
• Assist executive management and the President in daily management activities and confidential matters.
• Support new hire onboarding processes.
• Prepare meeting minutes and distribute them accordingly.
• Sort and distribute mail within the department.
• Process invoices for payment in a timely manner.
• Order supplies and maintain inventory for the office.
• Update and maintain phone lists, distribution lists, and organizational charts.

Requirements

• Associate's degree or equivalent experience.
• 3-5 years of mid-level administrative experience.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Outlook, Word, and Excel.
• Excellent computer skills and ability to learn new software quickly.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) plan
• Discounts on mortgages and home appliances