Executive Assistant

Full-time - Entry Level

Universal City, TX

About the position

NBCUniversal Team is looking for an Executive Assistant. In this role you will be responsible for managing the day-to-day administrative functions for the SVP, Studio Services and for the CFO, Studio Operations and Global Real Estate. Additionally, you will be assisting with schedule management, meeting coordination & minutes, managing a variety of clerical duties and assisting with correspondence. Moreover, you will be responsible for departmental administrative duties i.e., vacation tracking, reporting, special projects.

Responsibilities

• Completes a broad variety of administrative tasks for the SVP, Studio Services and CFO, Studio Ops including representing the SVP and CFO in all interactions (internal and external) with poise and tact.
• Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
• Provides a bridge for smooth communication between the SVP’s, CFO’s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Responsible for the timely preparation/compilation of data/edits and distributing reports, forms, and documents.
• Creates and edits presentations, agendas, spreadsheets, communications, databases, and reports.
• Responsible for supporting the Studio Services and Finance teams’ ad-hoc special projects and monthly report generation.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Responsible for excellence in meeting/event preparation, set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Coordinates travel arrangements including air, hotel, ground transportation, and business meals and outings.
• Prepare and track expense reports.
• Serve as first-line of defense with the high volume of communications of phone and email.
• Responsible for drafting and editing correspondence.
• Responsible for developing and maintaining efficient and accurate record keeping/filing systems.

Requirements

• 5+ years’ executive assistant experience
• BA/BS degree

Nice-to-haves

• Demonstrated proactive approaches to problem-solving with strong decision-making capability and emotional maturity.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Advanced capabilities in PowerPoint presentation development and editing.
• Naturally energetic, enthusiastic, engaging, and outgoing interpersonal style.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid leave
• Tuition reimbursement
• Variety of other discounts and perks