Executive Assistant

$29,120 - $37,440/Yr

Silent Sound System - Wilkes-Barre, PA

Part-time,Full-time - Entry Level

Wilkes-Barre, PA

About the position

Silent Sound System, a Silent Disco business located in Wilkes-Barre, PA, is seeking an experienced and highly organized Executive Assistant to join our dynamic team. The successful candidate will provide exceptional administrative support to our leadership team, ensuring the smooth operation of the organization. This role is an excellent opportunity for a motivated and detail-oriented individual to contribute to the success of our growing business. The Executive Assistant will be responsible for managing calendars, scheduling meetings, and coordinating travel arrangements for the leadership team. Additionally, the role involves organizing and maintaining accurate and up-to-date files, both physical and digital, ensuring that all documents are easily accessible. The Executive Assistant will also prepare and distribute correspondence, reports, and presentations, perform data entry tasks, and ensure the accuracy and integrity of all records. Personal assistant services, including booking appointments, making reservations, and arranging transportation, will also be part of the responsibilities. The candidate will prepare and transcribe minutes from meetings, ensuring that all relevant information is documented, and provide clerical support, including typing and proofreading documents, reports, and correspondence. Maintaining confidentiality and handling sensitive information with discretion is crucial in this role.

Responsibilities

• Provide administrative support to leadership team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Organize and maintain accurate and up-to-date files, both physical and digital, ensuring that all documents are easily accessible.
• Prepare and distribute correspondence, reports, and presentations.
• Perform data entry tasks, ensuring the accuracy and integrity of all records.
• Offer personal assistant services, including booking appointments, making reservations, and arranging transportation.
• Prepare and transcribe minutes from meetings, ensuring that all relevant information is documented.
• Provide clerical support, including typing and proofreading documents, reports, and correspondence.
• Maintain confidentiality and handle sensitive information with discretion.

Requirements

• Excellent organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong data entry and file management skills.
• Experience providing executive administrative support.
• Ability to transcribe minutes from meetings.
• Effective communication and interpersonal skills, with the ability to work with senior leadership and other stakeholders.
• Strong typing skills and the ability to proofread documents.
• Familiarity with clerical tasks and the ability to maintain a high level of accuracy and attention to detail.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off