Executive Assistant

Mcclintock & Associates, P.C. - Bridgeville, PA

Part-time - Entry Level

Bridgeville, PA

Professional, Scientific, and Technical Services

About the position

The Executive Assistant at McClintock & Associates plays a vital role in supporting the Managing Director by handling various administrative tasks and strategic projects. This position is designed to enhance the efficiency of the Managing Director, allowing them to focus on high-level responsibilities. The role requires a proactive approach to problem-solving and effective communication with clients and team members.

Responsibilities

• Monitor and manage emails
• Maintain calendar
• Handle all travel requests including airfare, hotels, rental cars, and conference registration
• Organize and track the Managing Director's weekly, monthly, and quarterly projects and tasks
• Draft and review proposal and presentation documents, suggesting and incorporating changes where necessary
• Anticipate needs and provide proactive solutions
• Communicate effectively and professionally with clients in person, on the phone, and via email
• Demonstrate discretion and tact when handling confidential information
• Prepare agendas for internal and external meetings
• Collaborate with other Administrative team members to complete projects as needed
• Develop an understanding of the firm's vision, core values, mission statement, and strategic objectives
• Perform other duties as assigned

Requirements

• Advanced knowledge of Outlook and Word
• Proficiency in Excel
• Experience with Trello or other project management software
• Familiarity with CRM tools such as HubSpot
• Highly organized with strong attention to detail
• Experience in booking and modifying travel reservations
• Strong oral and written communication skills
• Willingness and desire to learn
• Self-starter and team player
• Ability to complete projects by assigned deadlines and use resources effectively
• Possess analytical, research, and critical thinking skills

Nice-to-haves

• Experience with CRM tools (I.E. HubSpot) preferred
• Familiarity with project management software

Benefits

• Flexible work hours
• Opportunity to work remotely on occasion