Unclassified - San Antonio, TX
posted 3 months ago
The Executive Assistant position at our established and growing law firm is a pivotal role that serves as the right hand to the CEO. This full-time position requires a highly organized and detail-oriented individual who can manage a variety of administrative tasks while maintaining a high level of professionalism and confidentiality. The Executive Assistant will act as a liaison between the CEO and both internal staff and external stakeholders, ensuring smooth communication and efficient operations within the firm. In this role, you will be responsible for receiving and screening calls and visitors, answering inquiries with tact and diplomacy, and taking messages as needed. You will also schedule internal and external meetings, travel arrangements, appointments, and speaking engagements, ensuring that the CEO's calendar is well-organized and up-to-date. Additionally, you will compose and prepare letters and presentations, as well as prepare, reconcile, and submit expense reports, invoices, and other financial documents. Maintaining sensitive and confidential information is a critical aspect of this position, and you will support the legal staff whenever necessary. This position is based in San Antonio, TX, and requires in-office hours from Monday to Friday, 8:00 a.m. to 5:00 p.m. The ideal candidate will possess excellent verbal and written communication skills, strong analytical and problem-solving abilities, and the capacity to prioritize tasks effectively. You will need to be comfortable interacting with high-level executives and be a team player capable of cultivating productive working relationships across the firm. Experience in the legal field is a plus, but not mandatory.