EXECUTIVE ASSISTANT

$63,671 - $76,406/Yr

Denver Public Schools - Denver, CO

Denver, CO

Executive, Legislative, and Other General Government Support

About the position

Provides division level confidential administrative support to deputy superintendents. Acts as a primary contact and coordinates and/or responds to questions regarding District-wide activities, policies and procedures. Coordinates meetings and activities with other departments, functions and outside agencies. Acts as a liaison with all levels of District staff and community representatives. The Executive Assistant must demonstrate a willingness to sign a confidentiality agreement. This role requires maintaining the highest level of confidentiality regarding all District matters, especially those involving the Superintendent, Chief of Staff, and the Board of Education. Ensuring trust and discretion is paramount to the success and integrity of this position.

Responsibilities

• Provides assistance and support by identifying and prioritizing incoming information and requests; delegates and/or directs issues to appropriate department or District personnel.
• Researches, collects and compiles data, prepares reports, financial analysis, surveys and other materials for the Assistant Superintendent, Cabinet members and District stakeholders.
• Serves as the primary contact person for administrative issues of a complex and confidential nature, drafts correspondence, and plans and prepares reports; makes decisions and takes action within agreed upon limits.
• Compiles and tracks department projects and is responsible for planning, organizing and delegating to ensure the smooth and efficient operation of the division.
• Plans, organizes and schedules meetings and takes and publishes minutes and agendas; tracks, follows up on and coordinates action items until satisfactory completion.
• Performs budgetary and accounting functions for the department, such as monitoring annual budget, transferring budget monies, purchasing large ticket items, processing invoices and maintaining petty cash.
• Organizes, tracks and participates in District, building or department special projects.
• Answers inquiries and offers assistance to parental/community concerns in routine and non-routine matters using appropriate initiative; screens calls and refers as appropriate.
• May coordinate or direct the activities of department support staff, student aides, or volunteers.

Requirements

• High school diploma or equivalent required.
• Three (3) or more years experience of secretarial and administrative assistant experience, including experience assisting an executive of an organization.
• Advanced verbal and written communication, interpersonal, time management, problem solving and report preparation skills.
• Intermediate knowledge of accounting, budget systems and math.
• Effectively handles multiple demands and competing deadlines.
• Strong leadership, supervisory, organizational and multitasking skills.
• Ability to communicate, interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds.
• High degree of integrity in handling confidential information.
• Ability to promote and follow Board of Education policies, District policies and department procedures, and direction from supervisor.
• Ability to champion the District's vision, educational advancement of its students, the Denver Plan and the District's strategic goals.
• Advanced experience and proficiency with Google Workplace products.
• Bilingual skills in Spanish preferred.
• Lead for racial and educational excellence and work to dismantle systems of oppression and inequity in our community, along with believing in and supporting all students so they feel seen and heard with access to high quality education.
• Live and work with a permanent home address in Colorado while working with us.
• Have the ability with or without accommodations to meet the physical demands of the position.

Benefits

• A Culture that values Equity, Accountability, Integrity, Collaboration and Fun with a shared vision that Every Student Will Succeed.
• Salary Range: $63,671 - $76,406.
• In addition to competitive compensation, DPS has other Total Reward offerings such as; time off, health and wellness benefits, and PERA Retirement.