Executive Assistant

Robert Half - Philadelphia, PA

Full-time - Entry Level

Remote - Philadelphia, PA

Administrative and Support Services

About the position

The Executive Assistant role at Robert Half is a short-term contract position focused on providing comprehensive support to the Chief Communications and Mission Officer in the Real Estate industry. This fully remote position involves managing administrative tasks, special projects, and coordinating activities across departments to enhance organizational efficiency and communication.

Responsibilities

• Manage and coordinate agency activities, including supporting the procurement process.
• Act as a proxy for the Chief Communications and Mission Officer, representing their voice and direction to expand capacity and reach across internal and external stakeholders.
• Handle a broad variety of administrative tasks, such as drafting memos, writing and editing emails, and preparing communications on behalf of the Chief Communications and Mission Officer.
• Maintain comprehensive and accurate records for the Chief Communications and Mission Officer.
• Prioritize and respond to emails when necessary.
• Coordinate travel arrangements and maintain expense reporting on behalf of the Chief Communications and Mission Officer.
• Work as a thought partner to support creative direction, cross-organizational marketing/mission strategy alignment, and leadership alignment.
• Manage a variety of special projects as requested and provide research or supporting information for project completion.
• Coordinate public statements and public response to high visibility moments while supporting critical response needs.
• Assist in team coordination including cross-departmental activities.
• Provide onsite support for brand activation, conference, or thought leadership activities involving the Chief Communications and Mission Officer or the Marketing/Communications team.

Requirements

• Minimum of 5+ years of experience as an Executive Assistant in the Real Estate industry
• Proficiency in ADP Financial Services is required
• Experience with Cisco Webex Meetings is a must for remote communication and coordination
• Familiarity with Concur for travel and expense management
• Proficient use of CRM for managing client interactions and data
• Experience with Kronos Timekeeping System for tracking employee hours
• Knowledge of About Time for project management
• Strong calendar management skills to organize and schedule appointments
• Excellent communication skills for effective interactions
• Experience in handling conference calls for effective remote meetings
• Ability to manage correspondence efficiently.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan