Executive Assistant

Unclassified - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

About the position

The Executive Assistant will play a crucial role in supporting the executive team of one of the world's largest production companies. This position requires a highly organized and proactive individual who can manage a variety of tasks and responsibilities in a fast-paced environment. The Executive Assistant will be responsible for coordinating schedules, managing communications, and ensuring that the executive team is well-prepared for meetings and events. This role demands a high level of professionalism, discretion, and the ability to handle sensitive information with confidentiality. The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to work independently as well as part of a team. In addition to traditional administrative duties, the Executive Assistant will also be involved in project management, assisting with the planning and execution of various initiatives within the company. This may include organizing travel arrangements, preparing reports and presentations, and liaising with other departments to facilitate smooth operations. The Executive Assistant will serve as a key point of contact for internal and external stakeholders, representing the executive team with professionalism and courtesy. The successful candidate will thrive in a dynamic environment and be able to adapt to changing priorities. Strong problem-solving skills and the ability to anticipate the needs of the executive team are essential. This position offers an exciting opportunity to be part of a leading production company and contribute to its success.

Responsibilities

• Coordinate and manage the executive's calendar, including scheduling meetings and appointments.
• Prepare and organize documents, reports, and presentations for meetings.
• Handle communications on behalf of the executive, including emails and phone calls.
• Make travel arrangements and manage itineraries for the executive team.
• Assist in project management and execution of company initiatives.
• Serve as a liaison between the executive team and other departments or external stakeholders.
• Maintain confidentiality and handle sensitive information with discretion.
• Support the executive team in various administrative tasks as needed.

Requirements

• Proven experience as an executive assistant or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and prioritize tasks effectively.
• High level of professionalism and discretion in handling confidential information.

Nice-to-haves

• Experience in the entertainment or production industry.
• Familiarity with project management tools and software.
• Ability to work flexible hours as needed.

Benefits

• Health insurance coverage
• 401k retirement savings plan
• Paid time off and holidays
• Opportunities for professional development