Executive Assistant

Disney - Lake Buena Vista, FL

Full-time - Entry Level

Lake Buena Vista, FL

Motion Picture and Sound Recording Industries

About the position

The Executive Assistant role at Disney Experiences is pivotal in supporting the Vice President of Retail & Restaurant Technology. This position involves managing complex calendars, prioritizing communications, and providing comprehensive administrative support to ensure the smooth operation of the department. The Executive Assistant will play a key role in enhancing the efficiency of the executive team and contributing to the overall success of Disney's immersive digital experiences.

Responsibilities

• Screen and prioritize incoming meeting requests, email, and phone calls.
• Handle complex calendars and coordinate last-minute urgent meetings across multiple time zones.
• Assist with general department tasks, including conference room requests and ordering supplies.
• Own and update organization distribution lists by geography and function.
• Provide office support, including supporting location-based events and completing expense reports.
• Be responsible for welcoming and onboarding new employees, ensuring a smooth start.
• Plan and coordinate travel arrangements.

Requirements

• Ability to work across diverse teams with professionalism.
• Strong interpersonal and communication skills.
• Self-starter with the ability to perform in a fast-paced environment.
• Resourceful and comfortable navigating the unknown.
• Critical problem-solving skills.
• Proven ability to use good judgment on behalf of the executive.
• Strong organizational and time management skills.
• Ability to adapt and partner with other administrative team members.

Nice-to-haves

• Skilled in designing dashboards on programs like Smartsheet.
• Proficiency in presentation technologies such as Outlook, Excel, Word, PowerPoint, and/or Keynote.
• Certified as a notary in the state of FL and/or CA.

Benefits

• Health insurance
• Childcare options
• Paid time off
• Retirement programs
• Tuition assistance
• Weekly pay