Executive Assistant

About the position

The Executive Assistant will provide comprehensive administrative support to the Vice President (VP) at Belcan, ensuring effective management of the VP's schedule and priorities. This role involves organizing meetings, tracking actions, and maintaining a collaborative system for the plant management team, contributing to a positive team culture and supporting strategic initiatives.

Responsibilities

• Prepare the VP for upcoming activities including meetings, tasks, visitors, and travel.
• Track and discuss the VP's priorities and actions for the upcoming weeks, ensuring the VP's schedule is organized.
• Own and maintain a systemized way of working for the plant management team.
• Manage a collaboration system that houses meeting notes, agendas, materials, learnings, actions, calendars, etc.
• Manage the plant management team's progress flow.
• Track decisions needed or made, discussion topics, and outstanding actions; integrate these items in appropriate forums to drive progress.
• Assist the VP in positively influencing the plant management team culture.
• Lead by example to strengthen and unify the team.
• Collaborate with plant management team members to contribute to strategic initiatives and team growth.
• Share perspectives and offer strengths where applicable.
• Support site-wide initiatives and events.
• Help plan, execute, and manage projects and initiatives assigned by the VP.
• Assist with special functions such as public relations events, executive visits, and employee events.

Requirements

• B.S. Degree preferred, High School Diploma required
• 5+ years of relevant experience
• Strong computer skills
• Previous executive assistance experience
• Strong time management skills
• Strong written/oral communication, interpersonal, and organizational skills
• Strong leadership skills and negotiation knowledge
• Self-motivated and capable of handling multiple and changing priorities with minimal supervision.