Executive Assistant

$60,000 - $80,000/Yr

Unclassified - Saint Louis Park, MN

Part-time,Full-time - Entry Level

Remote - Saint Louis Park, MN

About the position

The Executive Assistant will support the management team of a successful growing medical company by providing administrative assistance, managing schedules, and coordinating corporate events. This role is essential for ensuring smooth operations and effective communication within the organization, particularly in a hybrid work environment.

Responsibilities

• Act as Management and Team Assistant to support executives and the team.
• Open, sort, and distribute incoming correspondence, including fax and email.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare responses to correspondence containing routine inquiries.
• Manage and maintain executives' schedules and organize corporate meetings/events.
• Support the CEO with management of the board of directors.
• Make travel arrangements for executives, the board of directors, US staff members, and consultants, including travel expense reports.
• Manage external travel agent as applicable.
• Perform basic bookkeeping work and implement payment transactions in conjunction with the finance department in Germany.
• Implement routine tasks of personnel administration.
• Perform general office and facility duties such as ordering supplies and maintaining records management systems.
• Coordinate and direct office services.
• Prepare presentations, invoices, and other documents using word processing, spreadsheet, and other software.
• Set up and oversee administrative policies and procedures for offices and/or other organizations.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and directors.

Requirements

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and designing forms.
• Knowledge of principles and processes for providing customer and personal services, including customer needs assessment and evaluation of customer satisfaction.
• Knowledge of electronic equipment, computer hardware, and software (MS Word, Excel, PowerPoint, and Outlook).
• Knowledge of business and management principles involved in strategic planning and resource allocation.
• Ability to work with US and International Partners.
• Must have a can-do attitude and the ability to work in a fast-paced and high-output culture.

Benefits

• Vision insurance