Executive Assistant

$58,000 - $63,000/Yr

Glovis America - Irvine, CA

Full-time - Mid Level

Irvine, CA

Support Activities for Transportation

About the position

Hyundai GLOVIS America Inc. is seeking an Executive Assistant to support the CEO in various aspects of daily operations. This role is crucial for ensuring that the CEO's tasks are managed efficiently, including report management, compliance with company policies, and meeting preparation. The Executive Assistant will be responsible for tracking the status of outstanding projects and preparing reports for the CEO. Additionally, managing the CEO's calendar, scheduling meetings, and facilitating communication will be key responsibilities. The ideal candidate will gradually gain a deeper understanding of GLOVIS's business operations to expand their roles and responsibilities over time. The Executive Assistant will monitor the performance of company objectives and projects, prepare reports related to company operations, assist with policy management and compliance, and coordinate event attendance. They will also oversee compliance with Red Folder requests and support training initiatives, job descriptions, and Management by Objectives (MBO) building. The role includes preparing meeting documents, recording minutes, managing company reports, and organizing documentation. The Executive Assistant will also assist with miscellaneous projects using SAP and Power BI, along with other duties as assigned. This position offers a competitive salary range of $58,000 to $63,000 per year, subject to a compensation study upon candidate selection. The successful candidate will be part of a dynamic team at GLOVIS America, which is committed to delivering quality logistics services across North America.

Responsibilities

• Monitor performance of Company Objectives and Projects
• Prepare any and all reports pertaining to all matters of company operations
• Assist with policy management and compliance
• Coordinate and manage all event attendance
• Monitor compliance with Red Folder requests
• Provide oversight on Web Site Policy
• Support with training initiatives, job descriptions, and MBO building
• Provide assistance with Emergency Action Plans
• Prepare meeting documents, record meeting minutes and action tracker
• Manage Company and Internal CEO reports
• Organize and manage company files and documentation
• Manage all networking material
• Assist with miscellaneous projects through SAP and PowerBI
• Other duties as assigned

Requirements

• Must have previous experience supporting C-Suites in a mid to large company
• Previous project management experience
• Strong interpersonal and communication skills both written and verbally
• Previous experience of measuring progress of projects
• Advanced Microsoft Suite skills (Excel, PowerPoint, Word, etc.)
• Ability to work in fast paced environment with ability to multitask
• Must be flexible with work hours
• Bachelor's Degree Required
• 3 - 5 Years of Direct Experience as a C-Suite Assistant for Mid-Large Sized Company Required
• 4 - 7 Years of Direct Experience as a C-Suite Assistant for Mid-Large Sized Company Required

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement
• 401(k) with Generous Matching
• Referral Bonuses
• Auto Allowance
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities
• Discretionary Bonuses
• Tuition Reimbursement