Executive Assistant

Astrix Technology - Ridgefield, CT

Full-time - Executive

Ridgefield, CT

About the position

The Executive Assistant at Astrix Technology plays a crucial role in supporting leadership by managing administrative tasks, organizing meetings, and ensuring smooth operations within the department. This position requires a high level of professionalism, confidentiality, and the ability to handle various responsibilities efficiently.

Responsibilities

• Onboarding and offboarding employees, including managing equipment.
• Managing calendars for leaders and scheduling meetings.
• Printing materials for meetings and handling printshop requests.
• Registering and escorting building visitors as needed.
• Maintaining department mailing lists and Teams sites.
• Setting up travel plans through Concur, including air, ground, and hotel arrangements.
• Ensuring leaders are informed of urgent issues that require immediate attention.
• Handling confidential business matters as assigned, including invoice resolution.
• Conducting all company business in accordance with regulations and company policies.
• Demonstrating high ethical and professional standards in all business contacts.
• Organizing and preparing for leadership meetings, including drafting slides and capturing action items.
• Managing logistics for meetings, such as conference room bookings, food arrangements, and attendee management.
• Playing a consultative role to ensure leadership meetings are well-run, adhering to budget and time constraints.

Requirements

• Bachelor's degree required.
• Minimum of ten (10) years of executive administrative, customer service, or relevant business experience preferred.
• Excellent written, editing, and proofreading skills, as well as strong verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and data entry.
• High degree of accuracy, problem-solving skills, and attention to detail.
• Ability to meet deadlines and work independently with sound judgment.
• Energetic and eager to tackle new projects and ideas.
• Excellent organization and time-management skills.