Executive Assistant

$50,000 - $55,000/Yr

BuzzClan - Dallas, TX

Full-time - Mid Level

Dallas, TX

Professional, Scientific, and Technical Services

About the position

The Executive Assistant position at Buzzclan is a full-time role based in Dallas, TX, requiring a dedicated professional to support the C-Suite executives. The ideal candidate will have a minimum of 5 to 8 years of experience in a similar role, demonstrating proficiency in managing complex schedules, travel arrangements, and executive communications. This position is fully onsite, emphasizing the importance of in-person collaboration and support for the executive team. In this role, the Executive Assistant will be responsible for a variety of tasks that are crucial for the smooth operation of the executive office. This includes managing the calendar of the Director of the division, scheduling appointments, and coordinating complex international travel and meetings. The candidate will also be tasked with creating detailed and comprehensive PowerPoint presentations for company-wide Town Hall meetings and other executive presentations, showcasing their ability to communicate effectively and visually represent information. The Executive Assistant will play a vital role in conserving the executive's time by reading, researching, and routing correspondence, as well as drafting letters and documents. Strong organizational skills and attention to detail are essential, as the candidate will be expected to handle multiple tasks simultaneously while maintaining a high level of professionalism and confidentiality. The position requires excellent technical skills, particularly in Microsoft PowerPoint, Outlook, and Concur, along with a strong general knowledge of other Microsoft Office applications.

Responsibilities

• Manage the calendar and schedule appointments for the Director of the division.
• Create detailed and comprehensive PowerPoint presentations for company-wide Town Hall meetings and other executive presentations.
• Coordinate complex international travel and meetings for C-Suite executives.
• Conserve executive's time by reading, researching, and routing correspondence, drafting letters and documents.
• Schedule and arrange team-building activities and employment relations events.

Requirements

• Minimum of 5 years' experience supporting C-Suite executives.
• Proficiency in managing complex international travel and meeting arrangements.
• Bachelor's Degree in Business Administration or a similar field required.
• Excellent calendar management skills, including coordination of complex executive meetings.
• Strong technical skills in Microsoft PowerPoint, Outlook, and Concur.

Nice-to-haves

• Experience with Microsoft Excel is preferred.
• Ability to commute to Dallas, TX is preferred.
• Willingness to relocate to Dallas, TX before starting work is preferred.