Executive Assistant

About the position

Aon has an exciting career opportunity for an experienced Executive Assistant supporting our Global Head of Treasury & Real Estate. This highly visible role offers diverse responsibilities supporting a senior level executive with opportunity and exposure to interface with Aon leadership. You will be a critical, day-to-day partner to the executive and interact with global internal and external stakeholders. This is a hybrid position out of our Chicago, IL office. Aon is in the business of better decisions. At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

Responsibilities

• Manage executive's calendar and emails and create and maintain Distribution Groups
• Research and book travel arrangements, (domestic and international) and prepare and submit expense reports.
• Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering (local or international)
• Schedules, and facilitates meetings, either virtual or in-person, securing room reservations and food ordering/delivery, if necessary
• Acts as a primary point of contact -takes initiative, leverages network of resources
• Prepares, produces, and proofreads advanced level presentations and correspondence, graphic presentations, and other documents
• Maintains OneDrive files, databases, Teams, or SharePoint sites as applicable
• Acts as liaison between the executive and their colleagues, clients, and other stakeholders
• Assists with overflow work from other areas of the business; provide backup support to other EAs as necessary
• Actively participates in leadership meetings for follow ups and note taking when applicable
• Coordinates projects and works independently
• Responds promptly, thoughtfully, and effectively to work requests from senior leaders.

Requirements

• Minimum of 6+ years of relevant executive assistant experience
• High School degree or equivalent years of industry experience; Bachelor's degree a plus
• Displays exceptional customer service skills and attention to detail
• Superior writing skills-grammar, punctuation, spelling, and proofreading
• Superior verbal and written communication skills
• Self-motivated, team player with ability to work independently under minimal supervision
• Demonstrates discretion on highly confidential matters
• Maintains a high level of confidentiality
• Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude
• Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality
• Advanced level computer literacy in Microsoft Office Suite and other programs as applicable

Benefits

• 401(k) savings plan with employer contributions
• Employee stock purchase plan
• Medical, dental and vision insurance
• Various types of leaves of absence
• Paid time off, including 12 paid holidays throughout the calendar year
• 15 days of paid vacation per year
• Paid sick leave as provided under state and local paid sick leave laws
• Short-term disability and optional long-term disability
• Health savings account
• Health care and dependent care reimbursement accounts
• Employee and dependent life insurance and supplemental life and AD&D insurance
• Optional personal insurance policies
• Adoption assistance
• Tuition assistance
• Commuter benefits
• Employee assistance program that includes free counseling sessions