Executive Assistant

$30,439 - $47,160/Yr

Tec - Plainfield, NJ

Full-time - Entry Level

Plainfield, NJ

Professional, Scientific, and Technical Services

About the position

The Executive Assistant at TEC Company Inc. is responsible for providing comprehensive administrative support to the executive team. This role is crucial for ensuring the smooth operation of the executive office, involving tasks such as managing schedules, coordinating meetings, and facilitating project coordination. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently while maintaining effective communication with various stakeholders.

Responsibilities

• Provide executive administrative support to senior management, including calendar management and scheduling appointments.
• Manage and prioritize incoming communications, including emails and phone calls.
• Coordinate meetings, prepare agendas, and take minutes as necessary.
• Assist in project coordination by tracking deadlines, deliverables, and progress updates.
• Maintain organized filing systems for documents and records, ensuring easy access for the executive team.
• Utilize DocuSign for document management and electronic signatures.
• Perform clerical duties such as proofreading documents, preparing reports, and creating presentations.
• Oversee front desk operations, greeting visitors and managing guest inquiries professionally.
• Collaborate with other departments to ensure seamless office management.

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar.
• Experience in providing executive administrative support within a fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent proofreading skills with a keen eye for detail.
• Familiarity with project coordination processes and tools.
• Knowledge of office management best practices to ensure efficient operations.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Nice-to-haves

• 1 year of experience with Microsoft Excel (Preferred)
• 1 year of experience with Microsoft PowerPoint (Preferred)
• Ability to commute to Plainfield, NJ 07063 (Preferred)
• Willingness to relocate to Plainfield, NJ 07063 before starting work (Required)

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off