Executive Assistant

Miller's Ale House - Orlando, FL

Full-time - Mid Level

Orlando, FL

Food Services and Drinking Places

About the position

The Executive Assistant will support the CEO and Executive Leadership Team at Miller's Ale House, enhancing their productivity through a variety of administrative, clerical, and project management tasks. This role requires maintaining confidentiality, managing time-sensitive materials, and preparing various reports and correspondence.

Responsibilities

• Maintain the CEO's appointment schedule by planning and scheduling business and personal meetings, conferences, and teleconferences.
• Maintain Executive calendars and make all necessary arrangements for appointments and meetings.
• Provide administrative and project management support for the Executive Leadership Team.
• Assist the CEO/SVP of Operations with daily administrative duties and complete a broad variety of administrative tasks including expense reports and correspondence.
• Arrange complex and detailed travel plans, itineraries, and agendas, and compile documents for meetings.
• Organize, schedule, and plan meetings and events including Board Meetings and other executive meetings.
• Assist and support the CEO in preparing for meetings, including preparing meeting materials and tracking follow-up items.
• Plan and execute monthly RSC luncheons and holiday celebrations.
• Work closely with the CEO to keep him informed of upcoming commitments and responsibilities.
• Notify the CEO of important dates and occasions such as employee birthdays and anniversaries.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Develop, prepare, and analyze Operations reports and data on company sales and business trends.
• Formulate and prepare correspondence and reports to internal and external parties.
• Support the Executive Leadership Team with PowerPoint presentations for various meetings.
• Assist with the annual department budget process and organization of Strategic Initiatives.
• Support department invoicing and contract administration as needed.
• Pick up deliveries and complete other work-related errands to assist the CEO and Executive Leadership Team.
• Answer and direct telephone calls, relaying important information promptly and clearly.
• Be easily accessible for after-hour travel, scheduling, and other needs.

Requirements

• Ability to interact professionally and confidentially within all levels of the organization.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Strong teamwork skills and the ability to work independently.
• Good judgment and decision-making skills.
• Flexibility with changing priorities and ability to meet deadlines in a fast-paced environment.
• Associate degree or equivalent with at least 5 years of experience in the field or a related area.
• Extensive experience with all Microsoft Office products including Outlook, Word, Excel, Teams, and PowerPoint.
• Punctual and consistent attendance.