Executive Assistant

$108,000 - $108,000/Yr

Philips - Cambridge, MA

Full-time - Mid Level

Onsite - Cambridge, MA

1,001-5,000 employees

Repair and Maintenance

About the position

The Executive Assistant will support Executive Leaders in North America by performing high-level administrative tasks that require discretion and good judgment. This role involves managing calendars, coordinating meetings, arranging travel, and overseeing the onboarding process for new hires, among other responsibilities.

Responsibilities

• Manage calendar and schedule for Executive Leaders.
• Coordinate meeting activities including creating presentations and taking minutes.
• Arrange travel and prepare expense reports.
• Plan and organize internal and external meetings, both in-person and virtual.
• Create purchase orders and Statements of Work (SOWs), and monitor related invoices.
• Manage the new hire onboarding process for field team members.
• Provide assistance for Regional and National Sales Meetings.

Requirements

• 5+ years of experience as an Executive Assistant at the Senior Executive Level.
• Experience working in a large global company.
• Higher professional education preferred.
• Strong organizational and time management skills.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and web tools.

Nice-to-haves

• Experience with different time zones, currencies, and cultural differences.

Benefits

• Generous PTO
• 401k with up to 7% match
• Health Savings Account (HSA) with company contribution
• Stock purchase plan
• Education reimbursement
• Annual incentive bonus
• Sales commission or long-term incentives