Executive Assistant

$41,600 - $52,000/Yr

AppleOne - Pasadena, CA

Full-time - Mid Level

Pasadena, CA

Administrative and Support Services

About the position

We are seeking a highly organized and proactive Executive Assistant to provide top-tier administrative support to senior executives. This role involves managing schedules, coordinating meetings, and handling confidential communications with discretion, ensuring the smooth flow of operations across all aspects of the executives' daily activities.

Responsibilities

• Manage and prioritize executives' calendars, appointments, and meetings.
• Coordinate logistics for both internal and external meetings and events.
• Handle confidential communications and sensitive information with professionalism.
• Prepare and edit reports, presentations, and documents for senior executives.
• Arrange domestic and international travel, including itineraries, accommodations, and transportation.
• Organize and track important deadlines and projects to ensure timely execution.
• Act as a liaison between executives, team members, clients, and stakeholders.
• Support in decision-making by gathering and organizing data, reports, and other essential information.
• Assist with special projects as needed, contributing to team success.

Requirements

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and problem-solving skills.

Nice-to-haves

• Experience in a corporate environment.
• Familiarity with project management tools.
• Ability to work independently and as part of a team.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Vision insurance
• Paid sick time