Executive Assistant

$40,000 - $40,000/Yr

Olson Luxury Collective - Palmdale, CA

Part-time - Mid Level

Palmdale, CA

About the position

We are seeking a dynamic and experienced professional to join our team as the Executive Assistant in the real estate team. The ideal candidate will bring a proven track record in real estate operations, with previous experience in listing management and transaction coordination. This role is crucial to ensuring the seamless flow of operations within the organization, requiring a candidate with exceptional attention to detail, a sense of urgency, strong multitasking abilities, a go-getter attitude, and excellent problem-solving skills. You must have your Real Estate license to qualify for this position. As the Executive Assistant, you will oversee and manage all aspects of operations within the organization. This includes developing and implementing strategies to improve operational efficiency and effectiveness. You will be responsible for overseeing the end-to-end process of listing management, ensuring accurate and up-to-date property information. Coordination with agents, clients, and third-party vendors will be essential to facilitate a smooth and efficient transaction process. In addition, you will implement and improve operational processes to enhance efficiency and productivity. Your responsibilities will also include scheduling showings, inspections, and photography, as well as creating content for social media and posting it. Keeping track of clients on CRM and updating them on events and market updates will be part of your daily tasks. You will leverage your previous experience to organize and schedule events, ensuring successful execution and alignment with business objectives. Furthermore, you will assist and support agents, providing guidance and resources to enhance their effectiveness.

Responsibilities

• Oversee and manage all aspects of operations within the organization
• Develop and implement strategies to improve operational efficiency and effectiveness
• Oversee the end-to-end process of listing management, ensuring accurate and up-to-date property information
• Coordinate with agents, clients, and third-party vendors to facilitate a smooth and efficient transaction process
• Implement and improve operational processes to enhance efficiency and productivity
• Schedule showings, inspections, and photography
• Create content for social media and post it
• Keep track of clients on CRM, updating them on events and market updates
• Organize and schedule events, ensuring successful execution and alignment with business objectives
• Assist and support agents, providing guidance and resources to enhance their effectiveness

Requirements

• Proven experience in real estate operations, with a focus on listing management and transaction coordination
• Background in organizing and scheduling events
• Proven experience in operations management, preferably in a senior leadership role
• Excellent strategic planning and problem-solving abilities
• Must possess a valid Real Estate License

Nice-to-haves

• Experience in project management
• Background in business development

Benefits

• Paid time off