EXECUTIVE ASSISTANT
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About The Position
The City of Ventura is seeking an experienced Executive Assistant to provide complex administrative support to the Public Works Department. This role is crucial in ensuring the smooth operation of the department and involves a variety of responsibilities that require a high level of confidentiality and professionalism. The Executive Assistant will report directly to the Public Works Director and will be responsible for coordinating the overall office support functions and activities within the department. This includes preparing correspondence, interpreting policies and regulations, scheduling meetings, making travel arrangements, and managing communications. In addition to these tasks, the Executive Assistant will perform payroll functions, handle personnel requests, and manage purchasing duties, including submitting and processing requisitions and purchase orders. Budget management duties are also part of this role, ensuring that the department operates efficiently and effectively. The Executive Assistant will maintain critical departmental records, schedules, and staff reports, and will coordinate meetings and special events, as well as manage the Director's calendar. This position serves as the main point of contact for both internal and external communications, facilitating communication within the department and with other city departments and the public. The ideal candidate will have a demonstrated ability to work in a fast-paced, confidential office environment, exhibiting tact and professionalism when interacting with executive staff, elected officials, and the public. The candidate should be skilled in prioritizing multiple projects and deadlines, and possess a wide range of experience with city government services. Strong communication skills are essential, as the Executive Assistant will coordinate complex and sensitive information and activities with City executive staff, elected officials, and constituents. If you are excited about the opportunity to contribute to organizational excellence through outstanding administrative support, and if efficiency, attention to detail, and multi-tasking are your strengths, we encourage you to apply!
