Executive Assistant

$67,000 - $94,000/Yr

Celo - Olympic Valley, CA

Full-time - Entry Level

Olympic Valley, CA

Food and Beverage Retailers

About the position

The Executive Assistant provides professional-level support for the President/COO and Senior Leadership Team at Palisades Tahoe. This specialized administrative role requires a high degree of accuracy, accountability, attention to detail, initiative, and confidentiality. The position involves considerable autonomy, with all work subject to review by the P/COO. The role is on-site and includes various responsibilities such as managing schedules, drafting communications, and overseeing departmental functions.

Responsibilities

• Maintaining the P/COO's appointment schedule by planning and scheduling meetings, conferences, and travel.
• Conserving the P/COO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications.
• Contributing to SLT meetings by preparing the agenda and support materials, recording minutes, and providing relevant information.
• Supporting the SLT in writing and delivering internal communications.
• Overseeing the Community Relations and Philanthropy department and supervising the Social Responsibility Coordinator.
• Participating in the annual resort budgeting and business planning process.
• Responsible for development and fiscal oversight of the Executive and Philanthropy department budget.
• Working independently on projects and initiatives assigned by the P/COO.
• Serving as a communications link between the P/COO and both internal and external stakeholders.
• Collaborating with Alterra Mountain Company peers, resort conference planners, and events team for onsite events and meetings.
• Assisting any department with immediate needs during busy times.
• Maintaining a warm, hospitable, and professional executive office environment.
• Ordering general office supplies, maintaining electronic and hardcopy records, and organizing common areas in the executive suite.
• Coordinating the coding and authorization of invoices, credit card statements, and expense reimbursements for payment.
• Administering Alcoholic Beverage Control (ABC) applications for the resort.

Requirements

• High School Diploma or GED required.
• Minimum of three years experience supporting a senior level executive preferred.
• Competent in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, Sharepoint).
• Excellent in-person, written, and phone communication skills.
• Ability to work with autonomy and exercise resourcefulness, problem-solving, and excellent judgment.

Nice-to-haves

• Competent in resort systems including RTP, WorkDay, UKG, and MS D365.
• Experience applying for ABC catering applications.

Benefits

• Short-term and long-term incentives
• Region-specific benefits