Unclassified - San Antonio, TX
posted about 2 months ago
The Executive Assistant will be responsible for managing the day-to-day operations of the Executive Office while serving as the primary liaison to internal and external contacts on behalf of the CEO. This role functions as an extension of the CEO by anticipating needs and proactively addressing issues with an emphasis on sound judgment, initiative, and confidentiality, with appropriate but minimal direction. The Executive Assistant will facilitate the efficient execution of the CEO's daily responsibilities by vetting internal and external requests, directing assignments to appropriate staff, and working closely with the CEO's direct report team. This position will manage internal and external correspondence, monitor the Executive Office, spearhead special projects for the CEO, and prepare and manage special events. The Executive Assistant must be able to interface successfully with internal departments and external contacts using diplomacy and discretion. The Executive serves as the CEO's ambassador in dealing with key external contacts, executive members, and other leaders of the organization. In addition to the above, the Executive Assistant will communicate the CEO's directives by coordinating and overseeing workflow in a fast-paced, rapidly changing work environment. They will disseminate pertinent information to staff on behalf of the CEO and advise the CEO on organizational and departmental priorities as appropriate. The role requires oversight of the preparation of all materials for the CEO's schedule, including travel, speeches, presentations, correspondence, and other administrative functions. The Executive Assistant will also serve as the liaison and gatekeeper to the Executive team, Management team, and staff seeking contact with the CEO's office, ensuring timely and appropriate management of all inquiries that come to the CEO's office. This position requires judicious management of the CEO's demanding schedule, coordination of mailings, drafting correspondence, and managing special projects as requested by the CEO.