Executive Assistant

Robert Half - Bloomington, MN

Full-time - Entry Level

Bloomington, MN

Administrative and Support Services

About the position

As an Executive Assistant at Robert Half, you will provide comprehensive administrative support to C-suite executives, ensuring their efficiency and effectiveness through various tasks including calendar management, travel arrangements, and event planning.

Responsibilities

• Efficiently manage complex calendars, coordinate appointments, and prioritize meetings.
• Schedule and organize internal and external meetings, ensuring all logistics are in place.
• Arrange and coordinate domestic and international travel, including flights, accommodations, and transportation.
• Prepare and submit expense reports using Concur or a similar expense management system.
• Assist in drafting and editing documents, reports, and presentations.
• Handle confidential and sensitive information with discretion and professionalism.
• Plan and execute company events, meetings, and conferences.
• Collaborate with other departments to facilitate communication and projects.
• Anticipate and proactively address the needs of executives to optimize their productivity.
• Manage and prioritize emails and correspondence, ensuring timely responses.
• Perform various administrative tasks and ad-hoc projects as needed.

Requirements

• Bachelor's degree or equivalent experience preferred.
• Proven experience as an executive assistant or in a similar administrative role.
• Proficiency in using calendar and scheduling software (e.g., Microsoft Outlook) is essential.
• Familiarity with expense reporting tools, such as Concur, is a plus.
• Exceptional organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Strong attention to detail and the ability to maintain accuracy under pressure.
• Ability to handle confidential information with integrity.
• Proactive and resourceful problem-solving skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience in event planning and coordination is a bonus.

Nice-to-haves

• Experience in event planning and coordination is a bonus.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan