Executive Assistant

$33,280 - $37,440/Yr

One Model Place - Miami Beach, FL

Part-time,Full-time - Entry Level

Miami Beach, FL

About the position

We are seeking a highly organized and proactive Executive Assistant to support our executive team in the fast-paced fashion industry. This role is essential for ensuring smooth operations and effective communication within our creative organization, requiring exceptional administrative skills and the ability to juggle multiple tasks efficiently.

Responsibilities

• Provide comprehensive administrative support to executives, including managing schedules and handling correspondence with stakeholders in the fashion industry.
• Prepare and edit documents, reports, and presentations with a focus on accuracy and professionalism.
• Proofread materials for clarity, correctness, and alignment with our brand voice before distribution.
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-up.
• Manage project coordination tasks, including tracking deadlines for collections, lookbooks, and marketing campaigns.
• Maintain organized filing systems for easy retrieval of information.
• Handle customer service inquiries related to our fashion lines with professionalism and courtesy.
• Transcribe meeting notes and action items for distribution to relevant parties.
• Operate phone systems efficiently, directing calls appropriately and taking messages as needed.

Requirements

• Proficiency in Google Suite applications (Docs, Sheets, Slides).
• Strong clerical skills with the ability to maintain accurate records and files.
• Excellent proofreading abilities to ensure high-quality written communications.
• Experience in project coordination with a focus on meeting deadlines.
• Exceptional customer service skills to effectively address inquiries and concerns.
• Ability to work independently as well as collaboratively within a creative team environment.
• Strong organizational skills with meticulous attention to detail.
• Previous experience as a personal assistant or in an administrative role, preferably in fashion.

Nice-to-haves

• Experience with Microsoft Excel (2 years preferred).
• Experience with Microsoft PowerPoint (1 year preferred).

Benefits

• Health insurance