Executive Assistant

Midland Health - Midland, TX

Full-time - Mid Level

Midland, TX

Hospitals

About the position

The Executive Assistant at Midland Health provides high-level administrative support to various Vice Presidents within the Executive Staff. This role encompasses a full range of administrative and secretarial functions, ensuring efficient office operations and a positive representation of the hospital's core values. The Executive Assistant is responsible for managing communications, scheduling, and travel arrangements, while also demonstrating strong customer service skills and effective multitasking abilities.

Responsibilities

• Provides high-level administrative support by conducting research and preparing statistical reports.
• Handles information requests and performs clerical functions such as preparing correspondence and scheduling meetings.
• Reads and analyzes incoming memos, emails, and reports to determine their significance and plan their distribution.
• Processes paperwork in an organized system for routine requests.
• Takes detailed minutes in meetings and transcribes them for distribution to key stakeholders.
• Researches and books travel for the executive team and processes travel reimbursement claims.
• Collaborates with other Executive Assistants to assist in executive priorities involving multiple reporting lines.
• Provides executive assistance coverage to other executives on a temporary basis.

Requirements

• High School diploma required; Associate degree preferred.
• 3-5 years of relevant work experience as an executive assistant or in a similar role.
• Public Notary in the State of Texas preferred, required within six months of hire.
• Working knowledge of Microsoft Office Suite and other computer software programs.
• Excellent verbal and written communication skills.
• Strong organizational and interpersonal skills.

Nice-to-haves

• Certified Notary Public
• Experience as a personal assistant