Executive Assistant

Robert Half - Philadelphia, PA

Full-time - Entry Level

Philadelphia, PA

Administrative and Support Services

About the position

Robert Half is seeking a skilled Executive Assistant to support a healthcare client in Philadelphia. This role involves managing executive schedules, overseeing daily operations, and coordinating various organizational activities. The ideal candidate will excel in communication and multitasking within deadlines.

Responsibilities

• Manage and coordinate executive schedules, including arranging meetings and appointments.
• Handle administrative tasks such as processing invoices, receipts, and documents related to expense reports.
• Act as a trusted point of contact for internal and external stakeholders, providing communication and administrative support for key executive initiatives.
• Coordinate and manage executive meetings, including preparing necessary documentation and correspondence.
• Maintain accurate records in our CRM platform, including updating information and generating reports as needed.
• Assist in the organization and coordination of departmental events, projects, or company-wide initiatives.
• Schedule interviews and facilitate monthly administration meetings as directed.
• Support the coordination of all operational issues for executive-level meetings, programs, events, or conferences.
• Assist with special projects as necessary, providing administrative and clerical support.

Requirements

• Bachelor's degree or equivalent combination of education.
• 4+ years of C-Level and/or board experience.
• Non-profit or higher education industry experience preferred.
• Experience with meeting management, travel arrangements, event planning.
• Expert-level proficiency with Microsoft Office Suite, particularly Outlook.
• Strong written and verbal communication skills.
• Proficiency supporting and collaborating with executive staff.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan