executive assistant

$62,400 - $72,800/Yr

Randstad - Jersey City, NJ

Full-time - Mid Level

Remote - Jersey City, NJ

Administrative and Support Services

About the position

The Executive Assistant will provide high-level administrative support to the executive team in a fast-paced environment. This role involves managing complex schedules, preparing for meetings, handling communications, and coordinating travel arrangements. The ideal candidate will be detail-oriented, professional, and capable of managing sensitive information with discretion.

Responsibilities

• Manage and coordinate complex schedules for executives, ensuring efficient time allocation and prioritization.
• Prepare meeting agendas, take minutes, and provide follow-up actions as required.
• Act as the first point of contact for executives, screening and prioritizing communications.
• Arrange domestic and international travel logistics, including flights and accommodations.
• Assist with executive-led projects, tracking progress and coordinating with team members.
• Organize, file, and maintain records and sensitive information.
• Process and track expenses, manage reimbursements, and assist with budget tracking.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field (preferred).
• 3-4 years of experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and familiarity with virtual meeting platforms.
• Ability to handle sensitive and confidential information with discretion.
• High level of professionalism and a proactive attitude.

Nice-to-haves

• Familiarity with project management tools (e.g., Asana, Trello).
• Experience with travel planning and event coordination.

Benefits

• Health insurance coverage.
• 401K contribution.
• Incentive and recognition program.